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PRESIDENT'S INVITATION
Welcome to the Ocean Reef Club website,
where I invite you to discover the many
delights of our private community.


CLUB HISTORY 
The interests and expertise of our Members
have guided the growth of our private club and community.

 

REAL ESTATE
There are more than 1,700 condos, villas, townhomes, single family residences and marina slips to call home at Ocean Reef.

LOCATION
Its two thousand lush tropical acres are bordered on three sides by water. The Club can be reached by land, sea and air.

CLUB MAP
Ocean Reef comprises 2,500 lush tropical acres on the edge of the Atlantic. Getting around is quite simple.

 
  

THE SPA AT OCEAN REEF
The Spa invites you to experience a sanctuary of soothing aromas, calming sounds and nature's most healing resources.

FITNESS CENTER
It's a pleasure to keep your training goals on target while you're at Ocean Reef Club.

OCEAN REEF TENNIS CENTER
The Ocean Reef Tennis Center offers two locations with 12 courts in total, four of which are lighted for evening play.

  
THE COURSES
The Club boasts two championship 18-hole courses, a rarity in the Florida Keys – even among standard golf clubs.
MEET THE PROS
Meet the Golf professionals, including PGA 
certified instructors at The Club.
ACADEMY OF GOLF
The new Academy of Golf features two air-conditioned hitting bays, state-of-the-art cameras, the latest in golf teaching computer software and of course the support of our fully-trained staff of professionals.

Golf Instruction & Services 

 

   


RESTAURANTS
An enticing collection that offers
you a variety of waterfront vistas,
including the ocean, lagoon or
pools.


LOUNGES
A collection of convivial bars each with its own distinctive casual ambiance.


COOKING SCHOOL
No matter what cuisine you crave, invariably there will be a class to please your palate.


   


THE INN
Enjoy our private Inn’s convenient location and all the services and amenities of a luxurious hotel.


VACATION RENTALS
Our selection of luxury vacation rentals includes one-bedroom junior suites, elegant one- and two-bedroom condominiums and villas, plus luxurious two-, three-, four- and five-bedroom residences, many with private spas and pools.


LODGING RATES
The Inn features spacious guest rooms with ocean, water and tropical views, all beautifully appointed and located in the hub of activity.


   


DOCKMASTER SERVICES
Whatever you and your vessel may need,
it’s here at the ORC Marina with
berthing for 175 boats and superb accommodations available only steps away.


FISHING & CHARTERS
Whether you go for the excitement of
deep-sea sport fishing, reef fishing,
bonefishing or back country fishing,
you and your guests will enjoy the fishing experience of a lifetime.


WATER SPORTS
Teeming with an extraordinary array of wildlife, the environment surrounding Florida’s Ocean Reef Club provide an array of opportunities above and below the water.

  

CONFERENCE FACILITIES
With 30,000 sq. ft. of meeting space, including a dedicated 7,500 sq.ft. ballroom, our facilities are perfectly suited to host a sumptuous welcome, inspiring send-off and everything in between.

PRIVATE GROUP EVENTS
With exceptional recreational amenities along with dozens of indoor and outdoor activities, there really is something for everyone to enjoy.

BANQUETS & DINING
Ocean Reef Club is renowned for exceptional dining, and our culinary experts will be delighted to enhance your meeting with a special event.

 




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Privacy Policy Share | Print              

Website Privacy Policy

INTRODUCTION  

 

Welcome to the Ocean Reef Club, Inc. (ORC) privacy policy.

 

ORC respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

 

1.  IMPORTANT INFORMATION AND WHO WE ARE  

 

PURPOSE OF THIS PRIVACY POLICY  

 

This privacy policy aims to give you information on how ORC collects and processes your personal data through your use of this website, including any data you may provide through this website.

 

This website is not intended for children and we do not knowingly collect data relating to children.

 

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

 

CONTROLLER  

 

Ocean Reef Club, Inc. is the controller and responsible for your personal data (collectively referred to as “ORC”, “we”, “us” or “our” in this privacy policy).

  

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the DPO using the details set out below.

 

CONTACT DETAILS  

 

If you have any questions about this privacy policy or our privacy practices, please contact our DPO in the following ways:

 

Full name of legal entity: Ocean Reef Club, Inc.

 

Email address: Tommy Garcia <trgarcia@oceanreef.com>

 

Postal address: 35 Ocean Reef Drive, Suite 200, Key Largo, FL 33037

 

Telephone number: 305-367-5980

 

CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES  

 

We keep our privacy policy under regular review. This version was last updated on May 25, 2018. Historic versions can be obtained by contacting us.

 

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

 

THIRD-PARTY LINKS  

 

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

 

2.  THE DATA WE COLLECT ABOUT YOU  

 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

 

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

 

  1. Identity Dataincludes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  1. Contact Dataincludes billing address, delivery address, email address and telephone numbers.
  1. Financial Dataincludes bank account and payment card details.
  1. Transaction Dataincludes details about payments to and from you and other details of products and services you have purchased from us.
  1. Technical Dataincludes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  1. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
  1. Usage Dataincludes information about how you use our website, products and services.
  1. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Datasuch as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will notdirectly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

 

We do not collect any Special Categories of Personal Dataabout you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data).

 

IF YOU FAIL TO PROVIDE PERSONAL DATA  

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. 

3.  HOW IS YOUR PERSONAL DATA COLLECTED?  

 

We use different methods to collect data from and about you including through:

 

  1. Direct interactions.You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
  1. apply for our products or services;
  1. create an account on our website;
  1. subscribe to our service or publications;
  1. request marketing to be sent to you;
  1. enter a competition, promotion or survey; or
  1. give us feedback or contact us.
  1. Automated technologies or interactions.As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies.
  1. Third parties or publicly available sources.We will receive personal data about you from various third parties and public sources as set out below:
  1. Technical Data from analytics providers.
  2. Contact, Financial and Transaction Data from providers of technical, payment and delivery services
  3. Identity and Contact Data from publicly available sources

4.  HOW WE USE YOUR PERSONAL DATA  

 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

 

  1. Where we need to perform the contract we are about to enter into or have entered into with you.
  1. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  1. Where we need to comply with a legal obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

 

PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA  

 

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

 

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

 

Purpose/Activity


Type of data


Lawful basis for processing including basis of legitimate interest


To register you as a member or customer


(a) Identity

(b) Contact


Performance of a contract with you


To process and deliver your order including:

(a) Manage payments, fees and charges

(b) Collect and recover money owed to us


(a) Identity

(b) Contact

(c) Financial

(d) Transaction

(e) Marketing and Communications


(a) Performance of a contract with you

(b) Necessary for our legitimate interests (to recover debts due to us)


To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey


(a) Identity

(b) Contact

(c) Profile

(d) Marketing and Communications


(a) Performance of a contract with you

(b) Necessary to comply with a legal obligation

(c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)


To enable you to partake in a prize draw, competition or complete a survey


(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications


(a) Performance of a contract with you

(b) Necessary for our legitimate interests (to study how members or customers use our products/services)


To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)


(a) Identity

(b) Contact

(c) Technical


(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud)

(b) Necessary to comply with a legal obligation


To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you


(a) Identity

(b) Contact

(c) Profile

(d) Usage

(e) Marketing and Communications

(f) Technical


Necessary for our legitimate interests (to study how members or customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)


To use data analytics to improve our website, products/services, marketing, customer relationships and experiences


(a) Technical

(b) Usage


Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)


To make suggestions and recommendations to you about goods or services that may be of interest to you


(a) Identity

(b) Contact

(c) Technical

(d) Usage

(e) Profile

(f) Marketing and Communications


Necessary for our legitimate interests (to develop our products/services and grow our business)


 

MARKETING  

 

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:

 

PROMOTIONAL OFFERS FROM US  

 

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

 

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.

 

THIRD-PARTY MARKETING  

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

OPTING OUT  

 

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.

 

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience, or other transactions.

 

COOKIES  

 

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.


CHANGE OF PURPOSE  

 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

 

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

 

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

 

5.  DISCLOSURES OF YOUR PERSONAL DATA  

 

We may share your personal data with Internal Third Parties for the purposes set out in the table above. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

 

6. DATA SECURITY  

 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

7.  DATA RETENTION  

 

HOW LONG WILL YOU USE MY PERSONAL DATA FOR?  

 

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

 

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

 

In some circumstances we will anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

 

8.  YOUR LEGAL RIGHTS  

 

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including:

 

  1. Request access to your personal data.
  1. Request correction of your personal data.
  1. Request erasure of your personal data.
  1. Object to processing of your personal data.
  1. Request restriction of processing your personal data.
  1. Request transfer of your personal data.
  1. Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us.

 

NO FEE USUALLY REQUIRED  

 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

 

WHAT WE MAY NEED FROM YOU  

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

 

TIME LIMIT TO RESPOND  

 

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

 

9.  GLOSSARY  

 

LAWFUL BASIS  

 

Legitimate Interestmeans the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

 

Performance of Contractmeans processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

 

Comply with a legal obligationmeans processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.

YOUR LEGAL RIGHTS  

 

You have the right to:

 

    Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

 

    Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

 

    Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

 

    Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which overrides your rights and freedoms.

 

    Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

 

  1. If you want us to establish the data’s accuracy.
  1. Where our use of the data is unlawful but you do not want us to erase it.
  1. Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
  1. You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

    Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

 

    Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.